State Administrative Tribunal

eLodgment

Welcome to the Electronic Document Lodgment service, or eLodgment.

eLodgment enables lodgement of documents and the payment of fees online. To use eLodgment you will need to be a registered user.

  1. Go to the eCourts Portal home page
  2. Read the terms and conditions
  3. Click on the Register link
  4. Complete and submit the registration.

You will receive an email notification when your registration is complete.

Why should I use eLodgment?

eLodgment is available 24 hours a day, seven days a week, subject to the Tribunal’s rules covering the electronic lodgement of documents. eLodgment incurs no extra filing fees, and most documents are available to the parties electronically after filing (unless confidentiality provisions apply).

A document filed electronically is taken to have been filed on the date and time recorded in the Tribunal’s electronic document system.

How does the eLodgment system work?

eLodgment automates the production and lodgement of documents. It can be used to lodge originating applications, and also to lodge subsequent documents (non-originating documents).

Once you (as a registered user) have completed and lodged an originating application, it is automatically entered into the Tribunal’s electronic case management system (ECMS). The application will be allocated a matter number for future reference.

You can lodge subsequent documents by:

  • Completing and submitting a Tribunal form (these forms are available on the Tribunal website); or

  • Uploading an existing document - in this case, you should select the appropriate name from the options available (for example, 'Proposed Consent Orders') and then upload the complete document. The eLodgement system allows you to upload a document in a ‘Word’ or, for some document types, in a ‘PDF’ format (for more information see Technical Information).

The text entered into an online form, and any uploaded document, will be added in the system as a court document. The registered user will have an option to review the document in draft before lodging.

Once lodged, other parties will generally be able to view the document on the Portal. Exceptions apply in some matters where confidentiality provisions apply (for example, in proceedings under the Guardianship and Administration Act 1990, documents will not be viewable).

See the full list of documents that can be filed through eLodgment at the Tribunal.

Where can I get more information about the Tribunal's procedures?

The Tribunal has published information on its website, under Publications and Forms. Additional information is also available under specific Types of matters and Using SAT.

Do users need special software to use eLodgment?

Special software is not required to use the eCourts Portal.

Is there a size restriction when uploading documents?

Yes. Currently the maximum size a document is 200MB.

What are the format requirements for documents to be eLodged?

.doc

.docx

.pdf (some forms).

Are the Online Forms secure?

The site has security protection and encrypts data that passes over the Internet.

How long will my account be valid for?

Once you have lodged documents with the Tribunal or a Court, your account will remain active. If you have registered but have not lodged any documents, your account will be deleted after 60 days of inactivity (if you need to lodge a document thereafter, you will need to register again).

What support is offered to users using eLodgment?

For Tribunal procedural support please contact the State Administrative Tribunal. Courts Technology Group will provide technical support. Courts Technology Group can be contact on (08) 9425 2645 between 8:15am and 5pm Monday to Friday (except Public Holidays) or ctghelpdesk@justice.wa.gov.au at any time.

What documents can I lodge through eLodgment?

Please see the full list of documents that can be filed through eLodgment at the Tribunal.

Can I view my draft document before lodging?

Yes, eLodgment will provide you with an opportunity to review a draft. Draft documents have the word ‘draft’ embedded into the document as a watermark.

How will I know if the application has been successfully lodged?

As part of the eLodgment process, the user will receive an on screen confirmation that the document has been successfully filed.

How long will the System keep unlodged documents?

The system will keep unlodged documents for a period of 45 days from the date the document was last modified.

How do I pay fees?

eLodgment contains the capacity for fees to be paid online, in two ways:

  • The first is to pay the relevant fees using a Mastercard or Visa card as part of the lodgement process for each document or document batch. The user pays the same amount when lodging online with a Mastercard or Visa card as they do when lodging over the counter and paying via cash (the Tribunal does not impose any additional card fee).

  • The second is to establish a direct debit link between the eLodgment system and the registered user's bank account. At the point of lodgement of a document batch, the user will be asked to authorise deduction of the relevant fees from the user's bank account using the direct debit.

What are the fees?

The system will calculate the fee based on the type of application, and will show the fees payable on a summary screen at the end of the process.

Is there any online assistance?

Yes, eLodgment has a comprehensive help application which covers all standard eLodgment processes.

Who do I contact if I have any difficulty with eLodgement?

If your difficulty concerns the eLodgment system in general, or the Tribunal’s processes, then you should contact the Tribunal directly. If the difficulty concerns the technical operation of eLodgment, then you should contact the Courts Technology Group Helpdesk on (08) 9425 2645 from 8:15am to 5pm Monday to Friday (except Public Holidays), or you can send a message to ctghelpdesk@justice.wa.gov.au at any time.


Last updated: 1-Oct-2020

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